Business visa documents checklist
The documents most embassies ask for, so you can start collecting early. We confirm the exact list for your destination and passport.
Employee documents
- Passport valid for the period the destination requires, with enough blank pages
- Previous passports or visas where the form asks for travel history
- Recent photographs in the required size and background
- Completed and signed application form
- Identity and address proof where requested
- Travel insurance where the destination requires it
- Proof of funds, such as bank statements, where asked
Company documents
- Company letter on letterhead: employee name, designation, purpose, dates and who bears costs
- Invitation letter from the host company or event organiser abroad
- Company registration or incorporation documents where asked
- Employment confirmation, and leave approval where asked
- Conference or trade fair registration proof
- Flight and hotel itinerary where required
Before you submit
- Check that names and dates match across every document.
- Confirm the passport validity rule for the destination.
- Keep copies of everything submitted.
- Do not confirm non-refundable travel until you are comfortable with the visa timeline.
Lists vary by country, visa category and passport. Treat this as a starting point.
Related pages
Need visas for your team?
Tell us the destination, number of travellers and dates. We reply with a clear plan and quote.
